Taking Your School Digital in One Day: What to Prepare

The biggest worry schools have about new software is the switch itself: weeks of data entry, confused staff and a messy first month. It does not have to be that way. With the right preparation and a vendor who does the setup for you, your school can be live in a single day.

What to prepare

You probably have all of this already in Excel or on paper. Any format is fine.

1. Student list: name, class, section and roll number.
2. Parent contacts: a phone number for each parent.
3. Teacher list: name and the subjects and classes they teach.
4. Fee structure: monthly fee for each class, and any concessions.
5. Bus routes: route names, stops and which students use each stop.

How the day goes

1. Morning: you share the lists.
2. Afternoon: classes, sections, fees, routes and logins are created for you.
3. Evening: a short training for your office staff and teachers.
4. Next morning: teachers mark attendance in the new system.

Tips for a smooth first week

• Start with attendance and fees. They show results on day one.
• Tell parents in advance that updates will now come by SMS and app.
• Pick one confident teacher as a helper for colleagues.
• Add exams, homework and the library once the basics feel normal.

How EduMaxim helps

With EduMaxim, our team imports your lists, sets up classes, fees, bus routes and logins, and trains your staff, so your school is live in one day. We stay with you through the first weeks after you go live.